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Improving Procurement Management: Methods and Tools
Procurement must meet operational needs while keeping costs and risks in view. Structure requirements, supplier selection and commitment monitoring. Strengthen your ability to coordinate supply and explain decisions to stakeholders.
- Duration
- 4 days 28 hours
- Code
- ACHA002FR Code
Presentation
Procurement has a critical strategic role within an organisation: managing the entire purchasing process for the goods and services needed to operate effectively.
Designed for professionals involved in purchasing, this course teaches you to define and implement methods and tools that improve procurement. You will explore how to run a tender process, select the best supplier and communicate internally and externally. You will also cover procurement performance monitoring and activity reporting, implementing and optimising the purchasing process, and the international dimension of procurement.
The 4-day course combines theory, shared experience and group practical work for interactive learning. It develops the theoretical knowledge and practical skills needed to succeed as a buyer.
Objectives
By the end of this course, you will be able to:
- Identify and plan requirements.
- Assess the market and adopt an appropriate position for your organisation's circumstances.
- Launch and manage a tender process.
- Select suppliers using quality-based criteria.
- Apply the legal and regulatory requirements governing supplier contracts.
- Apply Incoterms 2020 rules to imports.
- Implement methods and tools to measure procurement performance.
- Conduct responsible, ethical procurement.
Program
Module 1: Defining and analysing procurement requirements
- Forecasting and planning requirements.
- Writing specifications containing all relevant requirements.
- ABC analysis of requirements.
Practical work
- Write a specification based on a given need.
Module 2: Assessing the market and optimising costs
- Supplier prequalification.
- The evaluation questionnaire.
- The prequalification matrix.
Practical work
- Build a supplier prequalification matrix.
Module 3: Selecting the best suppliers
- Launching tenders above a specified value.
- Analysing tender responses and selecting suppliers.
- Updating or revising prices.
Practical work
- Analyse and compare supplier proposals using a practical case.
Module 4: Negotiating with suppliers
- Setting objectives.
- Preparing negotiations.
- The negotiation meeting.
Practical work
- Simulate a supplier negotiation.
Module 5: Drafting contracts and anticipating disputes
- Types of contracts.
- Contract form.
- Contract monitoring.
- Contract performance.
- Dispute resolution.
- Applying Incoterms 2020 to international procurement.
Practical work
- Identify the Incoterm 2020 rule suited to an international purchasing scenario.
Module 6: Measuring procurement performance
- The dashboard.
- Procurement indicators and ratios.
- The average delay index for assessing supplier performance.
- The average conformity index for assessing supplier performance.
- The service level for assessing supplier performance.
Practical work
- Build a procurement dashboard with relevant indicators.
Module 7: Adopting a responsible approach
- Optimising the supplier portfolio using qualitative criteria.
- Conducting ethical procurement.
Practical work
- Evaluate a supplier portfolio against CSR criteria.
Audience
This course is intended for professionals involved in purchasing, including:
- Procurement directors and managers seeking to structure and professionalise their team's practices.
- Buyers wishing to strengthen their methods, from supplier selection to negotiation.
- Management controllers involved in monitoring and managing procurement performance.
Prerequisites
This course requires:
- Basic knowledge: a command of procurement management fundamentals*.
*To acquire this prerequisite, you can take Managing Purchasing and Supply.
Teaching and assessment methods
- Initial skills assessment
- Training materials provided to participants
- Continuous assessment throughout the course
- End-of-course feedback questionnaire
- Combination of theory and practical application
- Attendance records
- Post-course follow-up evaluation
- Practical exercises
Course highlights
- Balanced learning approach: structured theory complemented by group practical work in every module.
- Comprehensive programme: the entire purchasing cycle, from requirements analysis to performance measurement.
- Shared experience: participants exchange practical insights to enrich collective learning.
- International and responsible perspective: integration of Incoterms 2020 and ethical, responsible procurement.
Dates and sessions
Choose the date and delivery format that suit you.
No upcoming sessions are currently available.