Develop a classification plan for an archival collection
Information that cannot be found or is poorly preserved undermines work and organisational memory. Structure archive management to make documents easier to classify, retrieve and preserve. Bring greater consistency to your practices and interactions with users.
- Duration
- 2 days 14 hours
- Code
- ADB01FR Code
Presentation
As part of its activities, every organisation collects, classifies, inventories, preserves, restores and provides access to the documents and data it produces and receives. Classification and archiving support effective organisational quality management. Archiving and classifying documents properly gives them real value. Too often, organisations see classification requirements as an additional, tedious burden. In fact, organisations that classify their documentation work better and faster because they know where to find the records they need.
By the end of this course, you will be able to optimise the management of an effective, efficient archiving system. Your records will remain accessible on request throughout their lifecycle, supporting better day-to-day management of documentary resources.
Objectives
Understand the stages involved in developing an archival classification plan and be able to apply them in practice.
Program
- What is classification?
- Why and when should records be classified?
- What does an archival collection contain?
- The requirements of a classification plan and its logical structure.
- How to develop a classification plan.
- Different classification plans: thematic, functional, alphabetical, chronological and combined, organised by function, organisational structure or subject.
- The different classification levels to apply.
- Identification: coding, reference numbering and indexing.
- Develop a classification plan step by step:
- Preliminary research into the organisation, its organisational chart and work processes.
- From the initial assessment to preparing an inventory checklist.
- Finalise the classification plan.
- Practical tips for successfully classifying an archival collection.
- Practical exercises.
Audience
This course is intended for anyone responsible for classifying archival collections.
Prerequisites
None.
Teaching and assessment methods
- Initial skills assessment
- Training materials provided to participants
- Continuous assessment throughout the course
- End-of-course feedback questionnaire
- Combination of theory and practical application
- Attendance records
- Post-course follow-up evaluation
Dates and sessions
Choose the date and delivery format that suit you.
No upcoming sessions are currently available.
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